Virtual board meetings are a time-saving and convenient way to meet and discuss important issues that affect your nonprofit organization. Meetings can be scheduled at the time that suits the board members without disrupting their work. Moreover, they allow you to attract and keep talent regardless of geographical location, which expands your options for recruitment and boosts your board’s diversity.
There are still a few issues with virtual board meetings, despite their benefits. The first hurdle is to keep your attendees interested. Without the camaraderie www.boardroomtx.com/how-to-run-board-meetings-in-times-of-crisis/ and conversations that typically take place in person, it may be harder to keep the attendees engaged. To combat this, create an agenda with an established structure and limit the time for discussion.
It’s important to ensure that everyone can be heard in your meeting, even if not one is speaking up. To do this, request that they turn off their microphones when they’re not talking and then turn off their audio when they’re ready to speak. Also, make use of the video conference tool that automatically records the audio and the visuals of the meeting, ensuring that even your less tech-savvy participants will be able to take part.
Finally, it’s critical to have a board management software suite with secure document storage that permits the sharing, archiving and annotation of documents prior to the meeting and during the meeting. This will allow your board to easily examine and share important information, like governing documents, financial reports and other vital information. It will then be simple to gather precise and accurate minutes of the meeting for distribution afterward.